Accessing Filter options from the Home tab. Clicking the drop-down arrow for column D. Clearing a filter. The cleared filter. Clicking the Filter command to remove filters. Clicking the drop-down arrow for column C. Entering a search term and clicking OK. The worksheet filtered by the search term. Selecting a text filter. Applying a text filter. The applied text filter. Selecting a date filter.
The applied date filter. Clicking the drop-down arrow for column A. Being fast and powerful, these methods have one significant drawback - they do not update automatically when your data changes, meaning you would have to clean up and filter again.
Unlike them, Excel formulas recalculate automatically with each worksheet change, so you'll need to set up your filter just once! The function belongs to the category of Dynamic Arrays functions. The result is an array of values that automatically spills into a range of cells, starting from the cell where you enter a formula.
In Excel , Excel and earlier versions, it is not supported. For starters, let's discuss a couple of very simple cases just to gain more understanding how an Excel formula to filter data works.
From the below data set, supposing you want to extract the records with a specific value in the Group , column, say group C. In practice, it's more convenient to input the criteria in a separate cell, e. F1, and use a cell reference instead of hardcoding the value directly in the formula:. Unlike Excel's Filter feature, the function does not make any changes to the original data.
It extracts the filtered records into the so-called spill range E4:G7 in the screenshot below , beginning in the cell where the formula is entered:. If you'd rather return nothing in this case, then supply an empty string "" for the last argument:. In case your data is organized horizontally from left to right like shown in the screenshot below, the FILTER function will work nicely too. Just make sure you define appropriate ranges for the array and include arguments, so that the source array and Boolean array have the same width:.
To effectively filter in Excel with formulas, here are a couple of important points to take notice of:. Now that you know how a basic Excel filter formula works, it's time to get some insights into how it could be extended for solving more complex tasks. To filter data with multiple criteria, you supply two or more logical expressions for the include argument:.
The multiplication operation processes the arrays with the AND logic , ensuring that only the records that meet all the criteria are returned. Technically, it works this way:. Then, the elements of all the arrays in the same positions are multiplied. Since multiplying by zero always gives zero, only the items for which all the criteria are TRUE get into the resulting array, and consequently only those items are extracted.
For this, we set up the following criteria: type the name of the target group in F2 criteria1 and the minimum required number of wins in F3 criteria2. Given that our source data is in A2:C13 array , groups are in B2:B13 range1 and wins are in C2:C13 range2 , the formula takes this form:. There are so many reasons why your Excel filter may not be working. However, these are typically the ones I come across the most. Was this blog helpful? Let us know in the Comments below. If you enjoyed this post check out the related posts below.
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Excel Organise, Analyse Data. Analyse, Filter, Popular. Share 0. Tweet 0. Are you are having a few hassles when filtering? Is the filter not working properly or as you would like it to? Here are some reasons why your Excel filter may not be working. Check that you are following these Filtering rules It's much better to manually select to be sure you have all of the data included. Now only blank rows will be displayed. You can easily identify the rows as the row number will now be coloured blue.
Turn filtering off and you will see that the rows have now been removed. Check your column headings Check your data has just one row of column headings.
Formatting the cell using Wrap Text also works. Check for merged cells Another reason why your Excel filter may not be working may be due to merged cells. If you have merged rows, filtering will not pick up all of the merged rows.
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